Newland Parish Council General Meeting -Minutes
Held at Drax Social Club, on 26th June 2018 @ 7.30pm
(1)Apologies for absence.
Cllr Mike Jordan
(2)Present
Stephen Greenwood (Chair) SG
Norman Brownbridge (vice chairman) NB
Helen Brownbridge HB
Melanie Swift MS
Philip Roberts PR
Michelle Thorpe (Clerk) MT
Two members of the public
(3)Minutes of last General meeting
Previous minutes accepted as a true record.
(4)Matters Arising
i.The 2017/2018 Newland accounts have had an external examination carried out by Mr Hopper. Mr Hopper was satisfied that that accounts are being well looked after.
The accounting statement signed by the Chair and Responsible Finance Officer
Certificate of Exemption signed by the Chair and Clerk
Annual Governance statement signed by the Chair and Clerk
ii.To ensure compliance with the General Data Protection Regulation (GDPR), a discussion was had and we agreed on a statement for our website and noticeboard not to hold any unsecured personal data as an interim measure. We agreed to look at the privacy policy for the Flood Plan/Emergency plan at our next meeting in September.
iii.The Parish Council all agreed on the pictures for the new NEWLAND village signs and we are going ahead to get these two signs ordered.
iv.Still having on-going issues with the new build.
(5)Any Other Business
Time and date of next meeting.
Tuesday 11th September 2018 @ 7.30pm – Drax Social Club – Blue room
Held at Drax Social Club, on 26th June 2018 @ 7.30pm
(1)Apologies for absence.
Cllr Mike Jordan
(2)Present
Stephen Greenwood (Chair) SG
Norman Brownbridge (vice chairman) NB
Helen Brownbridge HB
Melanie Swift MS
Philip Roberts PR
Michelle Thorpe (Clerk) MT
Two members of the public
(3)Minutes of last General meeting
Previous minutes accepted as a true record.
(4)Matters Arising
i.The 2017/2018 Newland accounts have had an external examination carried out by Mr Hopper. Mr Hopper was satisfied that that accounts are being well looked after.
The accounting statement signed by the Chair and Responsible Finance Officer
Certificate of Exemption signed by the Chair and Clerk
Annual Governance statement signed by the Chair and Clerk
ii.To ensure compliance with the General Data Protection Regulation (GDPR), a discussion was had and we agreed on a statement for our website and noticeboard not to hold any unsecured personal data as an interim measure. We agreed to look at the privacy policy for the Flood Plan/Emergency plan at our next meeting in September.
iii.The Parish Council all agreed on the pictures for the new NEWLAND village signs and we are going ahead to get these two signs ordered.
iv.Still having on-going issues with the new build.
(5)Any Other Business
- SG mentioned the dog bin still to be erected.
- SG mentioned the no dog fouling stencilling is still to be done.
- HB mentioned the war memorial garden, it has come to parish council’s attention that some residents have made comment about their dissatisfaction of how this area is looking. Both HB and her husband look after this area volumetrically and both work full time. The council are very happy how this area is being kept and the parish council thank HB and her husband for their continued support in looking after the memorial garden.
- It was mentioned in the meeting about the possibility of speed awareness sign within the village – MT to make contact with Sharon Fox – Area 7.
Time and date of next meeting.
Tuesday 11th September 2018 @ 7.30pm – Drax Social Club – Blue room